CMS: Conference Rooms

Rooms in JRW, LBJ, & the Borah Bldg for reservation by State agencies

1-May-2020: Some conference room reservations are available. Users are expected to adhere to the reopening guidelines described at Rebound.idaho.gov. This includes limiting gathering sizes, maintaining social distancing, and all other conditions as they are published.

[Info on this page updated: 1-May-2020]

★ TERMS & CONDITIONS FOR ROOM USE ★

LOGIN TO BOOKING SYSTEM TO MAKE A RESERVATION (account required)

⇓ SCROLL DOWN TO SEE: Room details, standard setup styles, setup limitations, and frequently asked questions. ⇓

ROOM DETAILS (Click room name to expand):

Equipment: What we have and can provide is listed here under each room. We do not have additional equipment for use or rent.

  • COST: 0-4 hours = $30, 4-9 hours = $50
  • LOCATION: Joe R. Williams Bldg, 700 W. State Street, Boise, 1st floor, west side
  • MAX CAPACITY: 100 (actual capacity depends on table/chair layout; scroll down to “Standard setup styles” for more detail)
  • EQUIPMENT PROVIDED: 85 chairs, 13 tables 3’x6′, 3 tables 2’x6′, 2 quarter-circle tables, lectern (with speaker & one gooseneck mic), whiteboard, white screen (no projector provided), TV/VCR. (Note! The lectern has ONE integrated microphone. If you need additional microphones or amplification, you will need to supply all such equipment.)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • POTS PHONE LINE: One line, 208-334-2294 (you must provide phone). Local outgoing calls only.
  • VOIP PHONE LINE: Room has some IP phone capability, but your IP device configuration must be modified to work. Device not provided in room, you must supply your own. Email servicedesk@its.idaho.gov in advance for help.
  • VIDEOCONFERENCING: Portable videoconferencing may be available through ITS. Email servicedesk@its.idaho.gov for help.
  • PRINTABLE ROOM SKETCH (PDF): Labelled / Plain
  • STAGE: Stage is 8′-7″ deep and 28′-7″ wide.
  • ROOM SIZE: Room is 1747.9 square feet.
  • COST: 0-4 hours = $30, 4-9 hours = $50
  • LOCATION: Joe R. Williams Bldg, 700 W. State Street, Boise, 1st floor, east side
  • PHOTOS OF ROOM
  • MAX CAPACITY: 100 (actual capacity depends on table/chair layout; scroll down to “Standard setup styles” for more detail)
  • EQUIPMENT PROVIDED: 85 chairs, 13 tables 3’x6′, 4 tables 2’x6′, lectern (with speaker & one gooseneck mic), whiteboard, white screen (no projector provided), TV/VCR. (Note! The lectern has ONE integrated microphone. If you need additional microphones or amplification, you will need to supply all such equipment.)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • POTS PHONE LINE: One line, 208-334-3690 (you must provide phone). Local outgoing calls only.
  • VOIP PHONE LINE: Room has some IP phone capability, but your IP device configuration must be modified to work. Device not provided in room, you must supply your own. Email servicedesk@its.idaho.gov in advance for help.
  • VIDEOCONFERENCING: Portable videoconferencing may be available through ITS. Email servicedesk@its.idaho.gov for help.
  • PRINTABLE ROOM SKETCH (PDF): Labelled / Plain
  • STAGE: Stage is 9′-7″ deep and 23′-10″ wide.
  • ROOM SIZE: Room is 1730.2 square feet.
  • COST: 0-4 hours = $25, 4-9 hours = $30
  • LOCATION: Len B. Jordan Bldg, 650 W. State Street, Boise, basement, across from cafeteria
  • MAX CAPACITY: 60 (actual capacity depends on table/chair layout; scroll down to “Standard setup styles” for more detail)
  • EQUIPMENT PROVIDED: 54 chairs, 11 tables (3’x6′), 2 tables (2’x6′), whiteboard, white screen (no projector provided)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • POTS PHONE LINE: One line, 208-334-3514 (you must provide phone). Local outgoing calls only.
  • VIDEOCONFERENCING: The room does not have integrated videoconferencing capabilities. Portable videoconferencing may be available through ITS. Call 208-605-4000 or email servicedesk@its.idaho.gov for help.
  • STAGE: There is no stage/raised platform in this room.
  • ROOM SIZE: Room is 826.1 square feet.
  • COST: 0-4 hours = $15, 4-9 hours = $20
  • LOCATION: Len B. Jordan Bldg, 650 W. State Street, Boise, basement, across from Idaho Central Credit Union
  • MAX CAPACITY: 30
  • EQUIPMENT PROVIDED: 24 chairs,1 large conference table with seating for 20, 1 table (2’x6′), lectern, whiteboard, white screen (no projector provided)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • POTS PHONE LINE: One line, 208-334-2005 (you must provide phone). Use the port on the wall opposite the door labelled, “POLYCOM.” There are ports labelled “C3” and “C4,” and these will not work. Local outgoing calls only.
  • VIDEOCONFERENCING: The room does not have integrated videoconferencing capabilities. Portable videoconferencing may be available through ITS. Call 208-605-4000 or email servicedesk@its.idaho.gov for help.
  • ROOM SIZE: Room is 569.5 square feet. Room layout is fixed, and conference table cannot be moved.
  • COST: 0-9 hours = $50
  • LOCATION: Borah Bldg, 304 N. 8th Street, Boise, 2nd floor
  • PHOTOS OF ROOM
  • MAX CAPACITY: 75
  • EQUIPMENT PROVIDED: Benches for seating
  • NOTE (March 2018): Jury box seats along the east wall are being closed for use, and will be for display only, due to damage.
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • POTS PHONE LINE: One line, 208-334-2452 (you must provide phone). Local outgoing calls only.
  • OTHER: No projector screen. No electrical outlets around room. Single power strip in front; you must provide extension cords as needed.
  • VIDEOCONFERENCING: The room does not have integrated videoconferencing capabilities. Portable videoconferencing may be available through ITS. Call 208-605-4000 or email servicedesk@its.idaho.gov for help.

 


STANDARD SETUP STYLES

NOTE: These are available in JRW East Conf Room, JRW West Conf Room, and LBJ B-09 only.

Setups

 


SETUP LIMITATIONS

  • Room setups must be requested 1 week in advance, and the first hour of your reservation must be available for setup, so that we can schedule necessary staff resources. Make reservations accordingly.
  • Maximum seating capacities for setups:
    • West Conference Room
      • U-Shaped = 30
      • Conference Style = 30
      • Auditorium = 85 (some seats will be behind post)
      • Classroom Style = 40
    • East Conference Room
      • U-Shaped = 30
      • Conference Style = 35
      • Auditorium = 85 (some seats will be behind post)
      • Classroom Style = 40
    • LBJ B-09
      • U-Shaped = 27
      • Conference Style = 33
      • Auditorium = 54
      • Classroom Style = 33

 

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