Capitol Mall Conference Rooms

Conference Rooms in JRW, LBJ, & the Borah Bldg for reservation by State agencies.

[This page updated 15-Oct-2019]

★ TERMS & CONDITIONS FOR ROOM USE ★

LOGIN TO BOOKING SYSTEM TO MAKE A RESERVATION (account required)

⇓ SCROLL DOWN TO SEE: Room details, standard setup styles, setup limitations, and frequently asked questions. ⇓

ROOM DETAILS (Click room name to expand):

Equipment: What we have and can provide is listed here under each room. We do not have additional equipment for use or rent.

  • COST: 0-4 hours = $30, 4-9 hours = $50
  • LOCATION: Joe R. Williams Bldg, 700 W. State Street, Boise, 1st floor, west side
  • MAX ALLOWABLE CAPACITY: 100 (actual capacity depends on table/chair layout; scroll down to “Standard setup styles” for more detail)
  • EQUIPMENT PROVIDED: 85 chairs, 13 tables 3’x6′, 3 tables 2’x6′, 2 quarter-circle tables, lectern (with speaker & one gooseneck mic), whiteboard, white screen (no projector provided), TV/VCR. (Note! The lectern has ONE integrated microphone. If you need additional microphones or amplification, you will need to supply all such equipment.)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • PHONE LINE: One line, 208-334-2294 (you must provide phone). This is a POTS line, so IP phones will not work. Local outgoing calls only.
  • OTHER: Portable videoconferencing may be available, call 208-332-1500 AT LEAST ONE WEEK IN ADVANCE.
  • PRINTABLE ROOM SKETCH (PDF): Labelled / Plain
  • DETAILS: Stage is 8′-7″ deep and 28′-7″ wide
  • COST: 0-4 hours = $30, 4-9 hours = $50
  • LOCATION: Joe R. Williams Bldg, 700 W. State Street, Boise, 1st floor, east side
  • PHOTOS OF ROOM
  • MAX ALLOWABLE CAPACITY: 100 (actual capacity depends on table/chair layout; scroll down to “Standard setup styles” for more detail)
  • EQUIPMENT PROVIDED: 85 chairs, 13 tables 3’x6′, 4 tables 2’x6′, lectern (with speaker & one gooseneck mic), whiteboard, white screen (no projector provided), TV/VCR. (Note! The lectern has ONE integrated microphone. If you need additional microphones or amplification, you will need to supply all such equipment.)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • PHONE LINE: One line, 208-334-3690 (you must provide phone). This is a POTS line, so IP phones will not work. Local outgoing calls only.
  • OTHER: Portable videoconferencing may be available, call 208-332-1500 AT LEAST ONE WEEK IN ADVANCE.
  • PRINTABLE ROOM SKETCH (PDF): Labelled / Plain
  • DETAILS: Stage is 9′-7″ deep and 23′-10″ wide
  • COST: 0-4 hours = $25, 4-9 hours = $30
  • LOCATION: Len B. Jordan Bldg, 650 W. State Street, Boise, basement, across from cafeteria
  • MAX ALLOWABLE CAPACITY: 60 (actual capacity depends on table/chair layout; scroll down to “Standard setup styles” for more detail)
  • EQUIPMENT PROVIDED: 54 chairs, 11 tables (3’x6′), 2 tables (2’x6′), whiteboard, white screen (no projector provided)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • PHONE LINE: One line, 208-334-3514 (you must provide phone). This is a POTS line, so IP phones will not work. Local outgoing calls only.
  • OTHER: Portable videoconferencing may be available, call 208-332-1500 AT LEAST ONE WEEK IN ADVANCE.
  • DETAILS: There is no stage/raised platform in this room.
  • COST: 0-4 hours = $15, 4-9 hours = $20
  • LOCATION: Len B. Jordan Bldg, 650 W. State Street, Boise, basement, across from Idaho Central Credit Union
  • MAX ALLOWABLE CAPACITY: 30
  • EQUIPMENT PROVIDED: 24 chairs,1 large conference table with seating for 20, 1 table (2’x6′), lectern, whiteboard, white screen (no projector provided)
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • PHONE LINE: One line, 208-334-2005 (you must provide phone). Use the port on the wall opposite the door labelled, “POLYCOM.” There are ports labelled “C3” and “C4,” and these will not work. This is a POTS line, so IP phones will not work. Local outgoing calls only.
  • OTHER: Room layout is fixed, and conference table cannot be moved.
  • OTHER: Portable videoconferencing may be available, call 208-332-1500 AT LEAST ONE WEEK IN ADVANCE.
  • COST: 0-9 hours = $50
  • LOCATION: Borah Bldg, 304 N. 8th Street, Boise, 2nd floor
  • PHOTOS OF ROOM
  • MAX ALLOWABLE CAPACITY: 75
  • EQUIPMENT PROVIDED: Benches for seating
  • NOTE (March 2018): Jury box seats along the east wall are being closed for use, and will be for display only, due to damage.
  • INTERNET ACCESS: Wifi network Guest.Idaho.gov is available. For password: https://intranet.idaho.gov/StateWifi/
  • PHONE LINE: One line, 208-334-2452 (you must provide phone). This is a POTS line, so IP phones will not work. Local outgoing calls only.
  • OTHER: No projector screen. No electrical outlets around room. Single power strip in front; you must provide extension cords as needed.

 


STANDARD SETUP STYLES

NOTE: These are available in JRW East Conf Room, JRW West Conf Room, and LBJ B-09 only.

Setups

 


SETUP LIMITATIONS

  • Room setups must be requested 1 week in advance, and the first hour of your reservation must be available for setup, so that we can schedule necessary staff resources. Make reservations accordingly.
  • Maximum seating capacities for setups:
    • West Conference Room
      • U-Shaped = 30
      • Conference Style = 30
      • Auditorium = 85 (some seats will be behind post)
      • Classroom Style = 40
    • East Conference Room
      • U-Shaped = 30
      • Conference Style = 35
      • Auditorium = 85 (some seats will be behind post)
      • Classroom Style = 40
    • LBJ B-09
      • U-Shaped = 27
      • Conference Style = 33
      • Auditorium = 54
      • Classroom Style = 33

FREQUENTLY ASKED QUESTIONS

  • “What time will the room be unlocked for my reservation?” – As stated in the Terms & Conditions: “The room is yours for the time you reserve; i.e. if your reservation is from 1:00pm-5:00pm, the room will be unlocked for you at 1:00pm. If you need access to the room earlier, reserve it earlier.”
  • “Can I pay for a room directly with my credit card or a check?” – As stated in the Terms & Conditions: “An invoice will be sent to the reservating agency each month for the previous month’s reservations. We cannot accept payment from individuals directly.”
  • “Can I look into a room sometime to see if it meets my needs?” – Yes, pending availability. Call us at 208-332-1930 the day you’d like to visit a room, and if it’s available we’ll arrange to have Security unlock it for you briefly.
  • “What is the wifi password?” The password to the public wifi network Guest.Idaho.gov is at: intranet.idaho.gov/StateWifi (accessible from within the State network). Please note that we do NOT handle the network or wifi in any way, and if you have questions about it, please contact its.idaho.gov.
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