CMS: Conference Room FAQ

» Return to main conference room page

Lectern microphone, East and West Conf Rooms:

Click here for detailed instructions for use of the lectern microphone in the East and West Conference Rooms

Can I see a room ahead of time?

If you’d like to see a room in person before you reserve it, contact us the same day and we’ll arrange a time for it to be unlocked for up to 1 hour for you. Our contact info is on the main conference room page (linked at the top of this page). Alternately, you can reserve the room ahead of time to be sure it’s available the day you want to see it.

Creating a reservation:

  1. Register for a login account.
  2. Log in to the booking system.
  3. Using the controls in the upper left corner, navigate to the date you want to book.
  4. Find the column of the room you want to book. Click either the morning or afternoon block to select it. To schedule the the entire day, click the morning block, then drag the lower arrow down to 5pm. The available blocks of time are 8a-12:30p, 12:30p-5p, or 8a-5p.
  5. Click the green “BOOK” button at top, and fill in the other details as needed. You can also edit he start/end time from the details screen before confirming the booking.

Viewing your existing reservations:

  1. Log in to the booking system.
  2. In the upper left corner controls, click “List,” and then “My bookings.”
  3. You may need to adjust the date range to show one month at a time. The system allows you to set an end date to a maximum of the 14th day of the month, two months in advance of the start date.

Resetting a forgotten/lost password:

  1. Click here.
  2. Click “LOG IN” in the lower left-hand corner
  3. Click “Reset login now” next to “Forgot password or can’t login?”
  4. Follow instructions

Cancelling a reservation (up to 48 hours in advance):

  1. Log in to the booking system.
  2. Be sure you’re in the “DAY” view.
  3. Navigate to the date of your reservation.
  4. In the upper right corner of your reservation, click the down arrow.
  5. Click “Cancel your booking” then click “Yes, do it” to confirm.

Syncing reservations with an external calendar:

Click here for instrustions. If you need help with this feature, please contact Skedda via:

Room setups

Room setups must be requested 1 week in advance, and the first hour of your reservation must be available for setup, so that we can schedule necessary staff resources. Make reservations accordingly.

Providing a sketch for custom setup:

If you need a custom room setup, first make the reservation in the system. Then, email your setup sketch to NO LESS THAN ONE WEEK PRIOR to your reservation.

What time will the room be unlocked for my reservation?

A room is yours for the time you reserve it; i.e. if your reservation is from 1:00pm-5:00pm, the room will be unlocked for you at 1:00pm.

Can I pay for a room directly with my credit card or a check?

As stated in the Terms & Conditions: “An invoice will be sent to the reserving agency each month for the previous month’s reservations. We cannot accept payment from individuals directly.”

What is the wifi password?

The password to the public wifi network is at Please note that Facilities Services DOES NOT manage wifi network, and if you have questions about it, please contact

» Return to main conference room page

ver: 3.5.2 | last updated:
Jump back to top of page button